Everything a landlord actually does.
BorderBird groups its features around the jobs you have every month — managing the property, collecting rent, keeping the books, and producing tax-ready data for Canada, the U.S., or both. Start on one side of the border and the same account keeps working if you ever own on the other.
Property management
The system of record for every door — units, tenants, leases, and the issues your tenants report.
Track every property, unit, tenant and co-tenant in one place, with the balance and status of each tenancy at a glance.
Upload a signed lease PDF and the AI Lease Wizard pulls the tenant names, rent, and start/end dates. Renewals, rent changes, and vacating-tenant proration are handled.
The maintenance issues your tenants submit collect in one place, so you can triage and address them — and pull a clean per-tenant report when you need one. (Not a full vendor/work-order suite.)
Keep leases, receipts and records attached to the right property and tenant, so the paper trail is there at renewal or audit time. (Max plan.)
Rent & payments
Get paid the way your tenants already pay, and let BorderBird keep the ledger — no bank login, no inbox access.
Forward the payment confirmation — Interac e-Transfer, Zelle, Venmo, or Cash App — and BorderBird detects the amount and date and imports it automatically. It never connects to your bank or reads your inbox.
Each imported payment is matched to the right tenant and lease, with overdue and running-balance tracking so you always know who's paid and who hasn't.
First-and-last handled, deposits tracked held-vs-applied, and split or partial payments reconciled against the amount owed.
Prefer automatic collection? An optional native auto-pay (bank transfer or card) is available if you want it. The default path stays forward-and-reconcile — BorderBird doesn't hold your money unless you turn auto-pay on.
Expenses & bookkeeping
Every dollar out, categorized and currency-aware, so the year-end numbers are ready without a spreadsheet.
Log expenses against each property using CRA/IRS-friendly category names, and let AI categorize the routine ones so the ledger stays tidy month to month.
Attach receipts to each expense for a clean audit trail — everything filed against the property it belongs to.
Forward utility-bill emails from 60+ providers (Hydro One, Enbridge, ConEd, PG&E and more) and BorderBird captures them straight into your expense ledger. (Max plan.)
Every property reports profit and loss in both CAD and USD using the Bank of Canada annual rate the CRA accepts — one ledger that satisfies both a Schedule E and a T776.
Canadian tools
The Canadian side, done properly — Interac rent, CAD books, and the CRA reporting a domestic or non-resident owner needs.
Forward the Interac confirmation your Canadian tenant already sends; it reconciles to the right lease in CAD, no bank connection required.
Expenses map to the categories on the CRA T776 Statement of Real Estate Rentals, so your year-end export drops straight onto the form — for you or your accountant.
Non-resident owners get Part XIII withholding computed on the 15th-of-following-month rule, NR4 reporting periods and slip data, and the NR6 net-rent election when it applies.
The supporting figures for a Section 216 non-resident return, prepared alongside your rental records — calculation-ready data, not a filed form.
U.S. tools
The U.S. side, done properly — Zelle/Venmo/Cash App rent, USD books, and a Schedule E export your accountant will actually accept.
Your U.S. tenants keep paying the way they already do. Forward the Zelle, Venmo or Cash App receipt and it's matched to the tenant and lease in USD.
Expenses are mapped to Schedule E line items and exported as a line-mapped CSV in USD — drop it into your Form 1040 or hand it to your accountant.
Your U.S. property reports in USD on its own footing, while still rolling up into the dual-currency view when you own on both sides.
Cross-border tools
The one job no single-country tool is built for: keeping both countries in a single set of books.
Canadian and U.S. properties live in the same account, reporting in CAD + USD at once — no second system and no spreadsheet bridging the two.
An Interac confirmation from your Canadian tenant and a Zelle receipt from your U.S. tenant reconcile into the same ledger, each matched to the right lease.
Keep an eye on the foreign-property cost base that drives the T1135 foreign-income-verification threshold, so it doesn't surprise you at filing time.
Hand your cross-border CPA one clean export per country — T776-ready categories on the Canadian side, Schedule E line-mapping on the U.S. side.
See how it fits together
The software overview explains how these jobs connect into one workflow — and why a Canada-only or U.S.-only tool leaves a gap the moment a portfolio crosses the border.